Hi, Readers.
Today I would like to briefly talk about how to use Move Negative Lines feature in Sales Order and Purchase Order. This is a quick way to create a Return Order or Credit Memo from an order. Microsoft has very little to say about this feature, and there aren’t any Docs. But it is a handy feature.
Move Negative Lines… in Sales Order: Prepare to create a replacement sales order in a sales return process.
![](https://yzhums.com/wp-content/uploads/2021/11/image-158-1024x567.png)
Move Negative Lines… in Purchase Order: Prepare to create a replacement purchase order in a purchase return process.
![](https://yzhums.com/wp-content/uploads/2021/11/image-159-1024x575.png)
First I would like to clarify that it is actually possible to add negative lines to the sales order line and the purchase order line in Business Central. (PS: The following descriptions are based on sales orders, and the same is true for purchases)
![](https://yzhums.com/wp-content/uploads/2021/11/image-160-1024x593.png)
But if the total amount is negative, it cannot be posted.
![](https://yzhums.com/wp-content/uploads/2021/11/image-161-1024x593.png)
Error: The total amount for the invoice must be 0 or greater.
![](https://yzhums.com/wp-content/uploads/2021/11/image-162-1024x593.png)
In other words, as long as the total amount is not negative, you can post whether you have negative lines or not.
Test Video:
But this is not the best practice. When you need to post with a negative lines, you should use Return Order or Credit Memo.
Move Negative Lines feature is prepared for this case.
Choose Action -> Functions -> Move Negative Lines… when you have negative lines.
![](https://yzhums.com/wp-content/uploads/2021/11/image-163-1024x562.png)
When you move a negative sales line to your selected document type, the quantity of the line on the selected document becomes positive
![](https://yzhums.com/wp-content/uploads/2021/11/image-164-1024x562.png)
Select To Document Type, Return Order or Credit Memo, then choose OK.
![](https://yzhums.com/wp-content/uploads/2021/11/image-165-1024x562.png)
Working on it…
![](https://yzhums.com/wp-content/uploads/2021/11/image-166-1024x562.png)
Return Order 1003 has been created. Do you want to view the created document?
![](https://yzhums.com/wp-content/uploads/2021/11/image-167-1024x562.png)
Sales Return Order Lines:
![](https://yzhums.com/wp-content/uploads/2021/11/image-168-1024x562.png)
The negative lines on the sales order line will be automatically deleted. (Moved)
![](https://yzhums.com/wp-content/uploads/2021/11/image-169-1024x562.png)
Test Video:
Isn’t it a fun feature?😁 Give it a try.
END
Hope this will help.
Thanks for reading.
ZHU
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