Hi, Readers.
Dynamics 365 Business Central 2025 wave 1 (BC26) is generally available. More details: General Available: Dynamics 365 Business Central 2025 release wave 1 (BC26).
I will continue to test and share some new features that I hope will be helpful. In this blog post, I would like to briefly share a permissions update for the Copilot feature.
Copilot is the AI-powered assistant that helps spark creativity, boost productivity, and eliminate tedious tasks. Copilot in Business Central is the world’s first AI-powered assistant across all lines of business. With Copilot in Business Central, small and medium-sized organizations empower their workers through intuitive AI tools that boost creativity and save time. More details: Copilot in Business Central overview.
Copilot & agent capabilities page lists all available Copilot and AI-related features and their status (Active or Inactive). The features are divided into two sections: preview and generally available.
- To turn on a feature, select it in the list, and then select Activate.
- To turn off a feature, select it in the list, and then select Deactivate.
As of BC25.5, for some Copilot features, such as Chat with Copilot, we cannot set permissions for individual users, below is a screenshot I took from MS Learn (it has now been updated)
Can admins grant or deny permission to individual users to get access to chat?
No, there’s no permission or permission set for chat.
With this wave (BC26), Microsoft finally added a permission set, COPILOT SYS FEATURES (System).
PS: In BC25.5 and previous versions
Contains three system permissions:
| Type | ID | Object Name |
|---|---|---|
| System | 9680 | Allow Copilot Summary |
| System | 9690 | Allow Copilot Chat |
| System | 9700 | Allow Copilot Autofill |
These permissions can be added to your own permission set, so you can also exclude these permissions.
MS Learn (Docs) has been updated:
Can admins grant or deny permission to individual users to get access to chat?
Let’s look at a simple example, I created a permission set that excluded the Copilot Chat permission.
Assign to a test user.
Users can still see the Chat with Copilot icon, but clicking it will display the following error message.
You’re missing out! You do not have permission to use the Chat feature in this environment.
System administrators can learn about required permissions here.
The following table lists the permissions that are required to use the Copilot features that Business Central provides. More details: Granting user access
| Copilot feature | Required permissions |
|---|---|
| Analysis assist | DATA ANALYSIS – EXEC permission set or execute permission on system object 9640 Allow Data Analysis mode. These permissions are the same permissions that are required to access the analysis mode. |
| Autofill | Copilot Sys Features permission set or execute permission on system object 9700 Allow Copilot Autofill. |
| Bank reconciliation assist | Permission on page 7250 Bank Acc. Rec. AI Proposal and page 7252 Trans. To GL Acc. AI Proposal. |
| Chat | Copilot Sys Features permission set or execute permission on system object 9690 Allow Copilot Chat. |
| Suggest substitute items | Permission on page 7410 Item Subst. Suggestion and page 7411 Item Subst. Suggestion Sub. |
| Summarize | Copilot Sys Features permission set or execute permission on system object 9680 Allow Copilot Summary. |
| Map e-documents | Permission on page 6166 E-Doc. PO Copilot Prop. |
| Marketing text suggestions | Permission on page 5836 Copilot Marketing Text. |
| Sales line suggestions | Permission on page 7275 Sales Line AI Suggestions and page 7276 Sales Line AI Suggestions Sub. |
| Sales Order Agent | Learn more in Manage agent permissions and user access. |
Great. Give it a try!!!😁
END
Hope this will help.
Thanks for reading.
ZHU
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